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Receptionist (Maternity Cover): Abuja

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Jhpiego, an Affiliate of Johns Hopkins University is a global leader in improving healthcare services for women and their families.

We are recruiting to fill the position below:

Job Title: Receptionist (Maternity Cover)

Location: Abuja
Job Type: Temporary

Overview

  • The Front Desk Assistant will be responsible for maintaining the Jhpiego reception / front office including ensuring cleanliness, functioning phone system, maintaining telephone contact information, and ensuring prompt and timely assistance to all visitors and vendors
  • As the first contact for the organization’s visitors, the Front Desk Assistant is expected to be professional, courteous, smart, prompt and pleasant
  • The Front Desk Assistant will also assist with other front office functions like sending / receiving couriers, ensuring mail is picked from the post office and other office support tasks as needed.

Responsibilities

  • Provide support to Jhpiego staff in the office and ensure efficient and prompt operation of the reception and front office in general.
  • Manage the PABX / Intercom system and ensuring that all PABX problems are reported promptly to Admin.
  • Maintain incoming and outgoing mail register to manage all incoming and outgoing correspondences.
  • Maintain and manage Invoice Register for both Country Office invoices and State offices invoices
  • Receive all invoices, document and send invoices to Admin.
  • Issue and receive vehicle request form and forward request to Admin for processing.
  • Maintain telephone contact list with phone contact information for all Jhpiego partners, stakeholders and others associated with the program.
  • Ensure that the reception area is clean and promptly receive and assist visitors.
  • Ensure that all in-coming mail and deliveries (documents such as proposals, invoices etc.) are correctly distributed and in a timely manner. Ensure that all Abuja and International out-going mail is correctly addressed, recorded and all mails (Abuja and international) are sent out on time and collected promptly by courier company staff.
  • Ensure that all visitors to Jhpiego from Baltimore and other/overseas country offices receive the guest cell phone for use while in country. Jhpiego Nigeria office staff contacts should be given to the guest for easy access
  • S/he should also ensure that all these staff numbers are keyed in the cell phone
  • S/he should then ensure the cell phone including all its accessories are returned before the guest departs.
  • Responsible for conference room booking and setting up and other logistics prior to meetings/training events.
  • Report First Aid Box information to the Admin Manager for necessary action.

Required Qualifications

  • Minimum of a Bachelor’s Degree in Secretariat Studies, Business Management and related profession.
  • 1 – 2 years experience
  • Good knowledge of Microsoft Office
  • Previous experience as a Front Desk Officer is added advantage.

Knowledge, Skills and Abilities:

  • Experience working in a busy office within the private sector especially with an international organization
  • Basic computer skills.
  • Ability to operate and use a PABX phone system
  • Proficiency in both written and spoken English.

Application Closing Date
18th September, 2020.

How to Apply
Interested and qualified candidates should send their updated CV to: ng-recruitment@jhpiego.org using “Receptionist (Maternity Cover)” as the subject of the mail.

Note

  • CV and Cover Letter as a Single Word document
  • The title / subject of your email and application should be the position you are applying for.
  • Candidates that do not comply with the application instruction will be disqualified.
  • Female applicants and qualified applicants from developing countries are especially encouraged to apply
  • We reserve the right to close this vacancy early if a suitable candidate is found.
  • Only shortlisted candidates will receive an invitation for an interview
  • Any successful candidate will be subject to a pre-employment background investigation.
  • There will be travel requirements and opportunities both within Nigeria.
  • JHU is an Equal Opportunity Employer.

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