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Executive Assistant (Procurement): Abuja

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Klink Consult Limited­ – Our client, Main World Holidays and Travels is a full- service Travel Agency that promotes local and international tourism by creating world class travel experience that serves its wide range of clients and their need.

They are recruiting to fill the position below:

Job Title: Executive Assistant (Procurement)

Location: Abuja

Job Description

  • The Executive assistant to the Chairman, provides comprehensive and proactive support to the chairman on a wide range of complex administrative activities ranging from strategic technical and administrative support to the chairman with emphasis on research, feasibility assessment, project management, operational review, analysis, and technical documentation In scheduling material purchases, delivering report and verifying current inventory in support to the chairman

Job Responsibilities

  • Carry out all research, feasibility assessment and analysis as required by chairman Create technical documentation – including, presentation and proposals as and when required
  • Review technical documents forwarded to the chairman and recommends actions points
  • Provide business support services as and when required by the chairman
  • Review documents on behalf of the chairman, makes updates and corrections with a clear understanding of the chairman’s perspective.
  • Acts as an expediter for the chairman with other internal and external stakeholders
  • Acts as an expediter for all internal and external stakeholders with the chairman
  • Provides input to technical studies / research projects, technical reports, project planning, etc.
  • Produces accurate statistics, relevant figures and data for decision making
  • Gathers information, elicits requirements and monitors all relevant media trends, topics and channels providing necessary strategic information to the chairman
  • Supports chairman with project management, project oversight, status management, task management and support duties
  • Advice the chairman to enable him takes vital decisions on technical and non-technical matters.
  • Liaises with external stakeholders on behalf of the chairman
  • Schedules and attends meetings (with and on-behalf of) and takes minutes with a clear focus on objectives, next steps and progress tracking.
  • Follows up on all tasks and projects that report to the office of the CHAIRMAN and the chairman.
  • Liaises with all team leads, departments and units on-behalf of the chairman.
  • Maintains a bird’s eye view of all on-going projects and activities and provides support to the chairman for effective management of same.
  • Prepares daily, weekly, quarterly and annual technical reports.
  • Provide customer relationship management support and assists the chairman on managing all high level customer and stakeholder relationships.
  • Receives Internal Memorandum sent to the chairman and handle, follow-up, reply and file accordingly.
  • Represent the company with clients, contractors and vendor partners
  • Makes enquires to provide the chairman with in-depth understating for decision-making and follows through on all assigned tasks.
  • Liaises with internal and external stakeholders to assist chairman in decision-making.
  • Maintains contact with vendors regarding orders and merchandise, new products, market conditions, and trends; coordinates purchasing

Job Requirements and Skills

  • Degree from a recognised institute
  • Minimum of 1 year experience in an executive assistant or other relevant roles
  • Knowledge of market research and procurement practices
  • Must possess a working knowledge of Microsoft office suite
  • Knowledge of supplies and materials utilized in office, technical, or maintenance operations.
  • Solid organizational skills and Problem solving skills
  • Must be able to meet deadlines in a fast-paced quickly changing environment
  • Ability to organize a daily workload by priority
  • A proactive approach to problem-solving with strong decision making skills

Application Closing Date
26th September, 2020.

Method of Application
Interested and qualified candidates should forward their CV to: recruitment@klinkconsult.com using the Position as subject of the email.

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